General Corporate Catering Information

 
 

Food and Beverage

Gourmet and custom menus are available upon request.  Off-premise catering is a specialty of City Club, additional surcharges may apply.  Guests may not bring food or beverage (alcoholic or otherwise) into the club from outside sources, wedding cakes are the exception.  Excess food and beverage may not be taken from the club.  Pricing is based on a maximum of two hours of food display.  State Sales Tax will apply to room rentals, resources, food and non-alcoholic products. A 23% service charge will be added to all food and beverage purchases.  We require 1 bartender per 75 guests at the rate of $140 plus service charge and sales tax (covers a four-hour event).  For additional Bartender coverage, please contact your Catering Manager.
 

Guarantees

Meals will only be prepared for the number of guests the host guarantees.  If actual attendance exceeds the guarantee, the actual attendance will be charged.  The club will require a final guarantee by noon three business days (72 hours) prior to the event.  This will be the minimum guarantee, not subject to reduction.  If a guarantee is not received, the estimated number of guests will be used unless more are in attendance.
 

Banquet and Meeting Rooms

All functions are required to have a set beginning and ending time.  Functions that exceed the designated ending time will be assessed additional fees.  Events in the Ballroom, Terrace and Oak Room that exceed their scheduled time will be billed $500 for each hour beyond the designated ending time.  Banquet room rental charges are subject to sales tax.  There is a $100 per room minimum charge for each request to change the set-up of a room once the room has been set as originally agreed.  Set-up includes linens, chairs, and place settings.  Audio-visual needs may be arranged through the catering department.
 

Cancellation Policy

Cancellations must be sent in writing by fax or email and received more than 72 hours prior to the event.  Fees are determined by length of stay and room selection.
 

Decorations

All decorations are at the expense of the host.  Deliveries to the club must be coordinated through the Catering department.  No nails, heavy tape, staples or tacks may be used on walls, ceilings or furniture.  Confetti (with the exception of biodegradable confetti), sparklers and open flame candles are not permitted.  Event signs are prohibited in public areas of the club, including the business towers, elevators and parking garages.
 
If City Club rents or orders something on your behalf, you are responsible for full payment and all deposits necessary to obtain the rentals ordered.  If such items are damaged or lost and cannot be replaced by the standards of the rental company, you will be responsible for any replacement or damage fees.  All décor and misc. items provided by vendors/host must be removed at the conclusion of your event.   Items left will not be the responsibility of City Club and will result in a storage fee of $50.00 per day.  City Club allows for the tear down of each event not to exceed one hour.  Please note that there will be an overtime fee applied to the final invoice for anyone that stays past one hour.  For coordination services, please contact your Catering Manager.   

 

Vendor Information

All Vendors must have a liability insurance policy of one million dollars with City Club and City Center Development Co. L.P. as additional insured entities.  All Vendors must have Catering Department Clearance to access the building.  City Club Staff must be present while vendors are on property. Any damage incurred will be the responsibility of the person in charge of the event, and charges will be applied.  You can request a copy of the Indemnification Agreement for more details.  See contract for more information about vendor policies.  You can [click here] for loading dock information and directions.
 

Payment and Billing Arrangements

A credit card on file is required to secure your space and may be charged if the account is not paid in full after 30 days of statement date.  There is a 3.5% processing fee that will be assessed in addtion to your charges.  Personal checks, money orders and cashier’s checks are all accepted as forms of payment.
 

Security

The City Club shall not assume responsibility for damage to or loss of any merchandise or Club Manager reserves the right to require security for any event.  Arrangements for security may be made prior to the event through the catering department.
 

Smoking

City Club is a non-smoking facility, guests may go to street level or balcony terraces to smoke.
 

Dress Code

Guests of City Club are expected to dress appropriately for the occasion.  Shorts, t-shirts, jeans, flip-flops and sneakers are unacceptable.
 

Parking

Parking is available in Garage-One, located at the 200 block of Commerce Street, and Garage-Two, located on Calhoun Street between 3rd and 4th streets.  Parking is charged upon departure and is based on the amount of time spent in the garage, ranging from $3 - $12.  The parking for each guest can be paid by the guest or can be billed to the host when final charges are applied to the host's account.  There is no charge for parking on weekends or after 5:00 PM on weekdays.  City Club can assist groups if they would like to arrange valet parking for their guests.  Contact your Catering Manager regarding discounts available for valet parking.
 
For a Printable Map to City Club and Garage-One and Garage-Two [Click Here]

For Driving Directions [Click Here]

 


catering@cityclubfw.com