General Catering Information
 
 
Food and Beverage

Gourmet and custom menus are available upon request.  Off-premise catering is a specialty of City Club, additional surcharges may apply. Please [Click Here] for more information on Off Property Pricing.   Guests may not bring food or beverage (alcoholic or otherwise) into the club from outside sources, wedding cakes are the exception.  Excess food and beverage may not be taken from the club.  Pricing is based on a maximum of two hours of food display.  All prices are subject to change without notice and will be confirmed four months prior to the event.  State Sales Tax will apply to room rentals, resources, food and non-alcoholic products. A 22% service charge will be added to all food and beverage purchases.  We require 1 bartender per 75 guests at the rate of $140 plus service charge and sales tax per (covers a four-hour party).  For additional Bartender coverage, please contact your Catering Manager.
 
Tastings
City Club will provide complimentary tastings for 2 people for weddings and large events over 150 guests.  Smaller weddings and events may require a tasting fee. Please inquire you’re your catering manager.  Additional guests will be charged at $40 per person, plus service charge and sales tax, with a limit of 4 people.  Wines may be tasted and will be charged based on consumption. Initial Deposits and returned contracts are required for those events requesting a tasting.  See contract for more about scheduling a tasting.

 Guarantees
Meals will only be prepared for the number of guests the host guarantees. If actual attendance exceeds the guarantee, the actual attendance will be charged.  The club will require a final guarantee by noon three business days (72 hours) prior to the event.  This will be the minimum guarantee, not subject to reduction.  If a guarantee is not received, the estimated number of guests will be used unless more are in attendance.
 
Banquet and Meeting Rooms
All functions are required to have a set beginning and ending time.  Functions that exceed the designated ending time will be assessed additional fees.  Events in the Ballroom, Terrace and Oak Room that exceed their scheduled time will be billed $500 for each hour beyond the designated ending time.  Banquet room rental charges are subject to sales tax.  There is a $100 per room minimum charge for each request to change the set-up of a room, once the room has been set as originally agreed.  To efficiently manage the events scheduled, the rooms may be set up to 48 hours prior to any event.  This includes linens, chairs, place settings and wine glasses.  Audio-visual needs may be arranged through the catering department.
 
Cancellation Policy
All weddings and most social and nonprofit events will require a deposit to reserve the room and the date requested.  All deposits are non-refundable but are used against the final event order for that function.  In the event of cancellation four months prior to the event date or less, a cancellation fee of 50% of estimated charges will be required.  If a menu has NOT been set then City Club will base the cancellation fee on the food and beverage minimum set for your event.  Cancellation within one month of your event will result in a 100% payment of estimated charges.
 
Decorations

All decorations are at the expense of the host.  Deliveries to the club must be coordinated through the Catering department.  No nails, heavy tape, staples or tacks may be used on walls, ceilings or furniture.  Confetti (with the exception of biodegradable confetti), sparklers and open flame candles are not permitted.  Fresh white or ivory rose petals can be thrown outside the building per Sundance Square management policy. Dried rose petals and bubbles are another good alternative, and may only be used outside the building. Event signs are prohibited in public areas of the club, including the business towers, elevators and parking garages.
 
If City Club rents or orders something on your behalf, you are responsible for full payment and all deposits necessary to obtain those rentals ordered.  If such items are damaged or lost and cannot be replaced by the standards of the rental company, you will be responsible for any replacement or damage fees.  All décor and misc. items provided by vendors/host must be removed at the conclusion of your event.   We suggest bringing bags and boxes to assist with the removal décor items.  If necessary, City Club can assist in/out for easy delivery of items to your vehicle.  Items left will not be the responsibility of City Club and will result in a storage fee of $50.00 per day.  City Club allows for the tear down of each event not to exceed one hour.  Please note that there will be an overtime fee applied to the final invoice for anyone that stays past one hour.  For coordination services, please contact your Catering Manager.   
 
Vendor Information
All Vendors must have a liability insurance policy of one million dollars with City Club and City Center Development Co. L.P. as additional insured entities.  All Vendors must have Catering Department Clearance to access the building.  City Club Staff must be present while vendors are on property. Any damage incurred will be the responsibility of the person in charge of the event, and charges will be applied.  See Indemnification Agreement Enclosed for more details.  See contract for more information about vendor policies.  You can also [click here] for more details on vendor policies.
 
Payment and Billing Arrangements
City Club does not accept credit cards for initial deposits, estimated charges, or final payment.  A credit card on file is required to secure your space and may be charged if the account is not paid in full after 30 days of statement date.  Personal checks, money orders and cashier’s checks are all accepted as forms of payment.
 
50% of all estimated charges will be due four months prior to the function. If a menu has NOT been set then the charges will be based on the food and beverage minimum fee contracted for your event. Estimated Charges include room rental, food, bar estimate, attendant and/or bartender/cashier fees, vendor payments and deposits, service charge, applicable taxes and all rental items.  Estimated charges will be calculated based on estimated guest count listed on contract unless a signed BEO is on file with the Catering Department.  The remaining 50% of all estimated charges are due one month prior to the function date.  City Club will update the event order with final numbers once the guarantee is turned in and at that time, any outstanding estimates must be paid before your event.  See contract for more information on payment policies.
 
Security
The City Club shall not assume responsibility for damage to or loss of any merchandise or Club Manager reserves the right to require security for any event.  Arrangements may be made prior to the event through the catering department.
 
Smoking
City Club is a non-smoking facility, guests may go to Street level to smoke.
 
Dress Code

Guests of City Club are expected to dress appropriately for the occasion.  Shorts, t-shirts, jeans, flip-flops and sneakers are unacceptable.
 
Parking
Parking is available in Garage-One located at the 200 block of Commerce Street and Garage-Two located on Calhoun Street between 3rd and 4th streets.  There is no charge for parking on weekends or after 5:00 PM on weekdays.  City Club can assist groups if they would like to arrange valet parking for their guests.
 
For a Printable Map to City Club and Garage -One and Garage-Two [Click Here]
For Parking Directions [Click Here]